Position Description
Position Title Administrator
Basis of Employment August 2021 – 30th June 2022 [27 hours/week] and inclusive of Annual Leave (pro rata)
Location Metropolitan
Reports to Executive Director
Salary $55 – 60k per annum [plus superannuation] (pro rata) 0.7FTE
Conditions 3-month probationary period
ABOUT THE ROLE
CircuitWest seeks a self-motivated individual who can manage the breadth of administration tasks associated with a very busy, small not-for profit arts organisation, delivering two annual conferences and numerous services and projects.
DUTY STATEMENT
This position will also be responsible for ensuring the efficiency and completion of administration tasks and ensuring processes are suitable for the organisation. Working in a small team, the Administrator will be a valued member of the organisation.
ROLES AND RESPONSIBILTIES
Programs
- Assist with logistics, contract management, reporting components, and prepare information packs.
- Provide support in the management budgets and expenditure for programs and projects.
- Collate, create and share resources and knowledge on the CircuitWest website for use by the sector.
- Provide information as required for annual reports, board reports, financial reports, grant applications and acquittals.
- Provide support for tour coordination services.
Administration & Membership Management
- Develop, deliver and maintain processes related to office management
- General office management and management of information, resources and technology
- Prepare and coordinate teleconference Board meetings [every 2 months]; Record and prepare meeting minutes
- Book travel and accommodation as required
- Manage applications for membership and the induction of new members
- Other administrative duties as directed
TechWest and WA Showcase
- Assit with the management of registrations.
- Liaise with speakers and artists to secure biographies, headshots and copies of speeches
- Coordinate travel and accommodation logistics for guest speakers and panellists & maintain a schedule of travel arrangements
- Assist with the coordination of the event.
- Assist with the collation of artwork and coordinate the delivery of final print items.
- Attend to individual inquiries/amendments where registration is incomplete.
- Other administrative duties as directed
SKILLS REQUIRED
Essential
- 2 – 3 years experience in Adminstration.
- Ability to think outside the square and solve problems.
- Good communication skills.
- Demonstrated ability to work under pressure when required.
- Ability to manage organisational dates and deadlines.
- Proficiency in Microsoft office products.
Desirable
- An understanding of the performing arts industry.
APPLICATION DETAILS
Further information: Ryan Taaffe, Executive Director: eo@circuitwest.com.au
Applications should contain a current CV including at least two referees and a statement briefly addressing the skills and responsibilities for the role and why you are the right fit for this organisation.
Applications should be emailed by 5pm on the 16th July 2021 to:
Ryan Taaffe – eo@circuitwest.com.au with ‘Administrator’ and your name in the subject line.